The New Jersey Antique Radio Club is a nonprofit organization incorporated under the laws of the State of New Jersey. As such, it is legally required that we have a formal constitution spelling out the purpose of our organization.
The name of this organization shall be "New Jersey Antique Radio Club" and shall be referred to in this document as "NJARC".
To educate the membership and promote the collection, restoration and repair of antique and collectible radios and related items. This will be accomplished by incorporating lectures and seminars into monthly meetings to share the expertise of individual members and guest speakers.
The office of NJARC, where the general business of the corporation is transacted and where the records of the corporation are kept, is the residence of the President or Executive Board member(s) appointed by the President.
A) Membership is open to any person interested in collecting, restoring or repairing antique and collectable radios or related items. This membership may be extended to the member's family allowing the member's spouse full membership for a nominal fee not to exceed 33 1/3 % above normal membership dues rounded up to the next dollar. Members are encouraged to bring their spouses and families to NJARC events.
B) A member in good standing is a member whose dues are current.
A) In June every two years, the membership shall elect seven members in good standing to the office of President, Vice-president, Secretary, Treasurer, Sergeant-at-arms / Steward, Technical Coordinator and Trustee. The new President will then upon taking office, name one Trustee and if in order, the outgoing President will become a Trustee until the new President leaves office. The nine new officers will take office the month after the election, each will be members of the Executive Board and each will have one vote.
B) The Executive Board will convene when appropriate to set policy. Executive Board members may serve an indefinite number of terms as long as they continue to be elected by the majority vote of the general membership in good standing.
C) The President shall preside at all meetings of the members of the Executive Board, and assume leadership and responsibility for NJARC business.
D) The Vice-president, in the temporary absence of the President shall serve as the interim President, or in case of the President's death, resignation or inability to act, will assume the rights, powers and duties of the President until the completion of the present term. The office of Vice-president will then become vacant.
E) The Secretary shall maintain minutes of Executive Board and general meetings and report on the minutes to NJARC members either through the NJARC newsletter or at general meetings. In addition, the Secretary will maintain an up-to-date register of the names and addresses of all NJARC members in good standing and issue membership cards.
F) The Treasurer shall be responsible for all moneys, debts, obligations, documents, contracts and other financially related papers belonging to NJARC, in addition to paying NJARC bills and maintaining a record of receipts and expenses. The Treasurer shall receive all moneys of NJARC and deposit same in the bank account approved by the Executive Board. The Treasurer shall make reports on the financial state of NJARC at NJARC meetings.
G) The Sergeant-at-arms / Steward shall be responsible for helping to maintain order at all meetings. At meetings the Steward will be responsible for preparing all food and beverages. At the conclusion of the meeting, the Steward will assure that the meeting hall is in the same condition as when the members arrived.
H) The Technical Coordinator will be responsible for scheduling technical discussions on topics of interest to the general membership of NJARC. The Technical Coordinator is to have maximum discretion in choosing topics and speakers.
I) The Trustees shall sit on the Executive Board and act in an advisory capacity.
J) Each Executive Board member shall be subject to removal by the following procedure upon receipt of a recall petition signed by one-third of NJARC membership in good standing. At a general meeting of the club membership, with two-thirds of the vote of a quorum of members in good standing voting in the affirmative, they may remove the Executive Board member.
K) Vacancies on the Executive Board due to: death, resignation, matters of health or cause, except as prescribed elsewhere, shall be filled by majority vote of the remaining NJARC Executive Board members from the general membership and the new Executive Board member shall serve until the upcoming general election meeting in June of the election year.
L) The Executive Board may create whatever committees or make whatever appointments are necessary to facilitate the operation of NJARC. Such committees and appointments shall operate under Executive Board guidelines.
M) The Executive Board shall appoint a Newsletter Editor. This editor shall publish the NJARC Newsletter, with the help of other NJARC members who volunteer for such activity, for distribution to NJARC members in good standing. Except for official NJARC By-laws and policies, and subject to future review by the NJARC Executive Board or NJARC membership, the Newsletter Editor shall have maximum discretion in deciding newsletter content, format, subjects of articles, advertisement and all other newsletter content.
N) The responsibility for running fund raising events such as, but not limited to, fleamarkets and conferences shall rest with the Executive Board. Dates and times of such events shall be at the discretion of the Executive Board. The Executive Board shall inform the membership of such events at least 60 days before the event and call for volunteers from time to time to insure success.
O) The expenditure of NJARC funds for the purpose of promoting NJARC sponsored events or to facilitate the operation of NJARC is at the descretion of the Executive Board by a simple majority vote.
A) NJARC shall hold monthly meetings.
B) The June meeting of every year ending in an even number will serve as the monthly meeting at which time the election of Executive Board members will be held. Instead of a nominating committee, all nominations will come from the floor.
C) Notice of general meetings setting forth date, time and place of the meeting shall be mailed to all NJARC members at least seven days prior to the meeting date and may be made part of the NJARC newsletter and / or put in a suitable non-NJARC publication such as Antique Radio Classified.
D) A Quorum shall be required for transaction of all business before the general membership.
E) When not inconsistent with provisions of the NJARC Constitution and By-laws, Robert's Rules of Order shall govern the conduct of all meetings. However, these rules may be suspended at any time by majority vote of the Executive Board at Executive Board meetings or by majority vote of a quorum at NJARC general meetings.
All persons or corporations extending credit to, contracting with or having any claim against NJARC or its Executive Board members shall look only to the funds and property of NJARC for payment of any contract or claim or for payment of any debt or any money that might otherwise become due or payable to them from NJARC, or NJARC officers, respectively, so that neither the NJARC membership or NJARC Executive Board members past, present or future, shall be personally liable therefore.
This Constitution shall become effective immediately following it's adoption by consent of the majority of NJARC members present at the October, 1998 meeting of NJARC, with notice to be given, and the Constitution to be included in the November 1998 NJARC Newsletter or handed out at the November, 1998 meeting.
Upon a two-thirds vote for dissolution of NJARC, any assets in the form of money in the treasury of NJARC, will be donated to an organization chosen by two-thirds vote of the surviving general membership in good standing. Other tangible assets owned by NJARC will be liquidated by sale or auction and the proceeds donated to the organization chosen above or to another chosen by two-thirds vote of the surviving general membership in good standing. Other property held but not owned by NJARC will be returned to the rightful owner or heir.
A) Annual dues are $20.00. Changes may be made at monthly meetings by majority vote of a quorum, providing notice of such proposals have been given to members in good standing at least seven days before the meeting.
B) The Executive Board may assess participants in NJARC sponsored events or at meetings an amount above the membership dues to cover costs to NJARC.
No part of the net holdings of NJARC shall be used, to or for the benefit of, or be distributed to individual NJARC members, Executive Board members, or other private persons, except that NJARC Executive Board is authorized to pay reasonable compensation for services rendered, reimburse out-of-pocket costs of NJARC members in good standing for approved activities, and spend money on other activities in furtherance of purposes set forth in this Constitution and By-laws.